Wedding Meeting

[DJ Barney 0]

Hi All,

 

This is my first pre-booking (they have yet to book) wedding meeting... Im not entirely sure what exactly to bring with me, any suggestions?

 

Cheers

Barney

 

[Big B 0]

I dont know what you offer on your website EG: planning forms - music planner and such.

 

I take a copy of a wedding planning form they they can fill in on line and i also take a copy of the music planner thay thay also fill in on line, I also take a couple of testimonials, and also pictures of my setup

 

as well as a price list incase they want different things added to the night

[Dukesy 0]

Hi All,

 

This is my first pre-booking (they have yet to book) wedding meeting... Im not entirely sure what exactly to bring with me, any suggestions?

 

Cheers

Barney

 

Will you be sourcing DJs for weddings or attending your self - other than the info on your web site, do you have a portfolio, e.g. venues worked, client thank you cards, testimonials, photographs, etc?

BTW - Have you looked into sorting your contract yet?

[DJ Barney 0]

 

Will you be sourcing DJs for weddings or attending your self - other than the info on your web site, do you have a portfolio, e.g. venues worked, client thank you cards, testimonials, photographs, etc?

BTW - Have you looked into sorting your contract yet?

 

I'm not claiming to be a wedding planner, just their DJ with free event planning resources... As i have said, they are yet to book me so i would like some great ideas to really seal the deal.

 

I'm going to create a list of venues worked, round up my testimonials (although they where done via online so lack the authenticate effect, have plenty of photos which i shall bring along.

 

I always use contracts, have headed paper, business cards the words. They have asked for music playlist so i will simply give them a small sample selection. I might even make a one off printed "Leave behind" booklet (just an A4 folded in half) printed at a local print shop in POS/Brochure style as i think they would like something tangible. I have advanced use of graphic design stuff, so will knock it up myself for them to print. then look at having these all made in production at a later stage.

 

I'm just breaking into the wedding market now, so need to show them that i have previous experience and this is my new speciality.

 

(and yes, all my work will be proof read )

 

[Dukesy 0]

Well, as you've got 8 years of DJ experience then I believe that will go a long, long way in your favour as a disco multi-service. But I would be totally upfront and volunteer the facts of how much wedding experience you actually have above everything else. I wouldn't sell my self to be something I'm not - I'm selling a service, and that carries responsibilities.

I spoke to a DJ who only recently started doing wedding DJ entertainment. He told his clients and they appreciated his honesty and sincerity. A great night was had by all, and he received a great testimonial that the client put the time and effort in to write by hand!

Do gimmicks really seal deals when it comes to Wedding DJ'ing? Being fair, it's all about the service and with respect to Weddings, how much you are prepared to bend over backwards for the clients to make their day really special.

Now if you can secure the booking at your wedding price, based on the unique service you offer, Great.

Then, over time, as you develop your areas of DJ repertoire, you may choose to become a wedding specialist, and not just a multi-service / agent which your web site would imply.

[vokf 0]

You do state you have "Party Events Unlimited provides specialized wedding DJs" on your site - why don't you ask one of them to attend the meeting - or give you some advice?

 

If this isn't the case - you should really remove this from your site.

[DJ Barney 0]

You do state you have "Party Events Unlimited provides specialized wedding DJs" on your site - why don't you ask one of them to attend the meeting - or give you some advice?

 

If this isn't the case - you should really remove this from your site.

 

I agree with you both, firslty in being honest... that was my intention to explain that this is one of few gigs and if request i wil take the price hit to secure the booking and "get my foot in the door". I would pretty much bend over backwards and take it to start getting weddings going

 

Jas, whilst i do agree prehaps calling myself a specialist is wrong i see no harm in doing so as long as i do make it clear that it is the start of many. Its, i suppose, to be given the opportunity to at least be heard; and its worked. So far i have closed and performed at a couple of functions since updating my site not so long ago.

 

[Dukesy 0]

If I was still a specialist Kids DJ entertainer and not accepting other forms of enquiries, then I believe I would be right in saying that I was a specilist, especially in the eyes of a client looking for a Kids DJ entertainer!

 

If you are booked on the merits of an un-amended adverised point made that you are a specialist wedding DJ when you are not, of course, it's your call.

 

Interestingly, it was said on here recently that if the DJ does not show up and the client has to find another DJ, the client can take legal action for the recovery of reasonable costs from the original DJ. For example, if their original DJ cost £300 and the one they have to book at the last minute due to being let down, cost £800 then the original DJ could be facing a payout of the £500 difference.

 

Although not a legal requirement It was also said that a deposit is consideration in respect of the supplier contracting to provide goods/services at a later date.

 

So if the supplier fails to supply the goods/service at the later date (in the instance - fails to turn up for the gig) then he/she is still in breach of the contract, and the potential for further action is a possibility regardless of whether any deposit (booking fee) is returned. I think its just a saving grace that some people have had clients who are either unaware of their rights or are reluctant to persue the matter. But luck always runs out.

 

So given all this, when a DJ constantly complains about other entities not being professional, I really do believe that only when they have a clean slate, as well as a fairly substantial period of trading without any serious client complaints (such as turning up late, their contracted DJ not turning up or being rude etc) or other skeletons in their closets, then, and only then they may be in a position to comment on the professional practices of others. After all, some people are struggling to judge the integrity and reliability of those they CHOOSE to represent their own businesses, so how the hell can they be a good judge of people they have met as an alias on a forum!

 

And the point of this is.....in response to a suggestion made by some of its members, DJ@ will be tackling this matter with detailed articles written on the basis of advising potential clients of not only what they should be asking in relation to booking a DJ, but what forms of action are available to them if the DJ fails to turn up or they subcontract a DJ who turns out to be unreliable. These articles will not only appear on the DJ@ website, but also will be offered to various wedding / bride related sites, where they offer advice and guides for the B2B.

 

Members of DJ@ can already currently download letter templates in relation to matters such as non payment by clients, and we also hope to continuously expand on that in the run up to Easter.

[andyw 0]

i will start by saying i think it is wrong to advertise yourself as something your not.

as for the question take along a list of questions you need to know,first dance (take a list of popular first dances and leave it with them if they require) do they want people to join them half way through the first dance,do they want a secound dance and so on

[McCardle 1]

This is my first pre-booking (they have yet to book) wedding meeting... Im not entirely sure what exactly to bring with me, any suggestions?

 

If you have to ask these questions, then with the greatest of respect, perhaps you are not ready to be arranging such meetings. What would happen if nobody on any forum gave you a reply, what would you do then?.

 

By all means ask for information and advice for the future, but surely you should polish your routine and learn BEFORE you make such commitments rather than when / after you are already committed??.

 

Its a bit like a client entrusting an electrician to re-wire their house, then seeing the electrician in question appearing on the electricians forums, asking how to wire a socket and what rating circuit breakers to use. Do you think that such an action would (i) Give the client confidence that they had made the right choice in choosing their electrician and (ii) that the other electricians who read it would be comfortable that their colleague was able to undertake the job in hand?.

Edited January 27, 2009 by McCardle